Term Expires: 2023
Open Meetings Act
IASB Professional Development Leadership Training
Per Board Policy, email correspondences are printed and shared with the Board of Education during Board Meetings.
*Board member has completed required Open Meetings Act Training
#Board member required to and has completed IASB Professional Development Leadership Training. Board members elected in 2015 or after are required to complete the Leadership training.
Monthly, board meeting agendas provide an opportunity for members of the community to address board members. Members of the public wishing to address the Board should sign in prior to the start of the meeting. The sign-in sheet will request your name and address. The Board President will call forward members of the community who have signed in prior to the start of the meeting. Community members addressing the Board of Education should stand, state their name and address board members. Members of the community are allowed to speak to the board for up to 5 minutes. If several members of the public wish to address the board members on the same topic, the Board President may ask for one spokesperson to address the board.
When a member of the community addresses the Board of Education during a open forum, the Board of Education does not respond or engage in conversation with the community member. Board members will listen to the provided information and then direct the Superintendent to provide a written response to the member of the community within 10 business days of the meeting. Rationale: The agenda for the meeting is set and posted 48 hours prior to the meeting. The agenda guides the discussion and action for the advertised meeting. Action outside of the agenda is not allowable per the Open Meetings Act.
Per Board Policy 2:220, any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting.
The School Board is interested in receiving suggestions and concerns from members of the community. Any individual may make a suggestion or express a concern by contacting any District (217-285-2147) or School office. Community members who e-mail the District or any District employee or board member are expected to abide by the standards in Board policy 6:235, Access to Electronic Networks, and should, to the extent possible, limit their communications to relevant individuals. All suggestions and/or concerns will be referred to the appropriate level staff member or District administrator who is most able to respond in a timely manner. Each concern or suggestion shall be considered on its merit.
Chain of Communication
In alignment with the District's Mission Statement, the Pikeland School Board promotes the use of the Chain of Communication. This communication chain promotes civility, advocacy and accountability amongst students, staff, parent, caregivers and community members. The Board of Education believes conversations are most productive when they start closet to the point of origin.
Step 1- Topic or issue should begin the individuals closest to the needed discussion. This conversation could be any one of the following:
Staff member with student.
Staff member with parent or caregiver.
Staff member with community member.
If resolve or understanding is not reached at this level the student, parent or community member should move to Step 2.
Step 2- Topic or issue should move to the first level of administrative oversight. This conversation could be any of the following :
Principal, Director, Athletic Director with student.
Principal, Director, Athletic Director with parent or care giver.
Principal, Director, Athletic Director with community member.
If resolve or understanding is not reached at this level the student, parent or community member should move to Step 3.
Step 3-Topic or issue should move to the second level of administrative oversight. This conversation could be any of the following :
Superintendent with student.
Superintendent with parent or care giver.
Superintendent with community member.
If resolve or understanding is not reached at this level the student, parent or community member should move to Step 4.
Step 4-Topic or issue should move to the Board of Education.
This conversation could be any of the following :
Use of Public Comment at a Board Meeting.
Direct contact with the Board President.
Using the Board Of Education email to send a correspondence to board members.
Providing assigned, written statement to the Board President.